Time Management Tips for More Productive Employees

Time Management Tips for More Productive Employees

It’s easy to understand that some skills like creative thinking, math, or writing come easier to some than others. But new research has also taught us that skills like managing time or planning can be more natural for back-left brain individuals.


In Dr. Katherine Benziger’s book, Thriving in Mind: The Natural Key to Sustainable Neurofitness, we learn that some lucky people are wired to maintain order, while others will have a more difficult, and often frustrating time, trying to organize their time.


Time management is an important skillset at the individual level but also for discerning employers who want their employees to be productive and make good decisions when they have 100s of tasks to choose from.


Today, we’ll dive into several time management tips you can use to improve the productivity of your team and help your business generate the type of growth that is only possible with teachable (i.e. learnable) skillsets.

Time Management Tips for More Productive Employees

Preparing Your Workforce for Time Management Lessons

If productivity is the name of the game within your business, you’ll want to hold workshops to help your employees learn how to benefit from time management tips.


Related: How to Make Time Tracking More Accurate and Effortless


Here are some points you’ll want to emphasize during these meetings.

Figure out your thinking style

In order to help employees understand how to improve their self-management skills, it is beneficial to learn how they think in the first place. The aforementioned author, Dr. Katherine Benziger, has developed the Benziger Thinking Styles Assessment (BTSA) which can be used to determine the parts of your brain that dominate your thinking style.


This will set the foundation for learning what works for the specific learner and how they can adjust their specific learning habits to become better planners.

Accept that these skills come harder to some

For individuals who don’t have back-left brain dominance, planning can use 100 times the mental energy as those who have natural dominance in that area. Just like some people are naturally adept at mathematics, some may be naturally frustrated at the process of better planning.


Planning, while a simple concept to grasp, can be difficult to execute. This is why your employees should be prepared to experience challenges -- frustration, anger, tiredness, disorientation, patientlessness, etc. -- when going through the process of novice planner to experienced planner.


Just like difficult topics that may have plagued us in high school, learning how to plan takes practice.

Time management and planning can be individualized

One of the most misunderstood aspects about learning how to be better with time management is that there is only one, concrete scheduling process.


The reality is that different systems work for different individuals. For example, front-right brain dominance individuals generally have a strong predilection towards visuals -- whiteboards, sticky notes, etc.


Strong front-left brain dominance often entails the use of spreadsheets like Excel or apps that allow them to track their progress in a numeric display.


Back-right dominance usually means the person will want to see some type of cadence in their day, making a paper list to help them adapt.


There is no one-size-fits-all plan and your employees should be encouraged to experiment until they find a method that works for them.

Time Management Tips

Using Time Management to Focus Attention on the Right Areas

Have you ever glanced at the clock only to see that it is noon and you have no clue what you have accomplished for the day?


This is a common reality that most can relate to. Fortunately, you can use time management to help you avoid frequent situations like these.

Determine the tasks that will have the greatest output

If you’re like me, you probably have dozens of tasks that await you each and every day. To approach this all too often scenario, here is what you can do to time manage more effectively:



  1. Determine the tasks, and the sequence, that will have the most output for your goals

  2. Create a “triage list” where you identify the tasks that are critical to success and the ones that require less urgency

  3. Estimate the time it takes you to accomplish each task

These three steps will help you to determine the scope of your workday so that you can appropriately focus on the most important tasks and understand when to begin, or finish, them.


If you have project managers within your company you’ll want to ensure they are part of this process of time management mapping as well. Having this set of eyes will help ensure the triage list coincides with that of the rest of the organization and how you collectively work towards common project goals.

Identify distractions to avoid them

Around the Allocable office, my team knows not to bother me when I am producing reports for the executive team.


Discussing music and favorite trips in my office, asking for feedback on minor items, or expecting email responses during these necessary hours of focus are all areas that I have identified as distractions I need to avoid.

Distractions don’t just happen in the middle of big projects, they happen all throughout your day. The key to manage your time is to discern what is a distraction and develop a plan to avoid distractions, better organize and prioritize your day.

Robert Wells
CEO, Allocable

But distractions don’t always happen in the middle of big projects, they happen all throughout our days. This is why identifying distractions -- literally naming them and writing them down -- is a good practice that will help you to maintain your attention on the tasks you have identified and prioritized.

Track your time and review it with project management

Once we begin to track time and review where the hours of our week go we really see how much (or how little) is dedicated to the tasks we are assigned.


Productive employees are the goal of every organization; time tracking software simply highlights how productive employees are, where employees can better leverage their time, how employees productivity compares to one another, and how the project management team can allocate its resources.

Use these Time Management Tips for More Productive Employees

Using the above time management tips can help your organization better understand how to function as a whole. When individuals learn how their brain thinks in terms of planning, they’ll better understand ways to get through their days more productively.


From there, a priority task system will be easier to implement and carry out as the employee can better focus on the tasks that are most important and get buy in from project managers to ensure teams are working cohesively.


Finally, a time tracking software can help provide real-time data to the mix to truly help your organization be as productive as possible. Check out Allocable if you want something to help you get this done.



About

Allocable is a cloud-based automated time tracking and business intelligence (BI) software platform that provides  a complete visualization of your workforce and project productivity data empowering you to turn information into actionable insight to optimize and forecast performance with more certainty.

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Allocable
319 Clematis St. Suite, #508
West Palm Beach, FL 33401
social@allocable.com
+650-503-3577

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